Capital One is currently seeking a seasoned Senior Administrative Assistant for Card Partnerships to join their team in McLean, Virginia. This full-time role demands exceptional organizational and communication skills to support 4-6 executives within a dynamic and technologically advanced environment. The successful candidate will manage diverse responsibilities such as scheduling, travel arrangements, expense reporting, and the coordination of team events. Proficiency in Microsoft Office or Google Suite is required, with additional consideration given to those with an Associate’s Degree and over five years of relevant experience. Capital One values diversity, inclusion, and a collaborative work culture, offering equal opportunity to all applicants. Interested candidates must apply by June 28, 2024, through the Capital One careers website.
Senior Administrative Assistant for Card Partnerships
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Introduction
Are you considering a career opportunity that involves administrative support in the financial services industry? The role of Senior Administrative Assistant (Administrative Support Assistant III) for Card Partnerships at Capital One could offer the advancement you seek. Situated in the bustling city of McLean, Virginia, this position encompasses vital administrative responsibilities, supporting executives in a fast-paced, tech-savvy environment. This article delves into the various facets of the role, including responsibilities, qualifications, company values, and the application process, to provide a comprehensive understanding for prospective applicants.
Position Overview
Position and Role Description
The role of a Senior Administrative Assistant for Card Partnerships at Capital One is designed for individuals who thrive in a dynamic environment and possess a knack for multitasking.
This position necessitates administrative support which includes:
- Supporting Executives: The role requires assisting 4-6 executives. This entails managing their schedules meticulously, arranging travel plans, and overseeing expense reports.
- Event Planning: Coordination and planning of team activities and events are integral parts of the role.
- Communication: Preparation of professional business communication documents ensures seamless information dissemination within the team.
- General Administrative Duties: Engaging in everyday office tasks and promoting a team-oriented work ethos is essential for maintaining an efficient workflow.
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Employer: Capital One
About Capital One
Capital One is a renowned name in the financial services and banking sector. Headquartered in McLean, Virginia, Capital One has established itself as a formidable player, offering a wide range of financial products and services, including credit cards, banking services, loans, and more.
Core Values
Capital One places a strong emphasis on diversity, inclusion, and fostering a team-oriented environment. The company is dedicated to being an equal opportunity employer, ensuring that all employees, regardless of gender, nationality, or other differentiating factors, have equal opportunities to succeed and grow.
Location
The position is based in McLean, Virginia—a vibrant city known for its lively business environment. McLean is home to numerous corporations and offers a variety of amenities, making it an attractive location for professionals in the financial sector.
Industry and Function
Financial Services and Banking
The financial services and banking industry is continually evolving with technological advancements shaping its future. By joining Capital One, you will be part of an industry that is pivotal to economic stability and growth, offering various avenues for professional development.
Function: Finance
As a Senior Administrative Assistant in the finance function, you will be directly involved in supporting the executive team, ensuring efficient management of administrative tasks, and contributing to the overall financial health of the organization.
Hours and Work Environment
Full-Time Position
This is a full-time role, requiring commitment and the ability to handle multiple responsibilities effectively. The position demands a high level of diligence and the ability to work in a dynamic and fast-paced environment.
Tech-Savvy Environment
Capital One promotes a tech-savvy workplace, integrating modern technological solutions to streamline workflows and improve productivity. Familiarity with technology and a proactive approach to learning new tools will be advantageous in this role.
Detailed Role Responsibilities
Supporting Executives
Managing the schedules of 4-6 executives is a crucial aspect of the position. This responsibility includes:
- Setting up meetings and appointments
- Ensuring executives are informed of their daily, weekly, and monthly schedules
- Rescheduling appointments when necessary
Travel Arrangements
Travel plans need to be handled with precision. Tasks include:
- Booking flights, hotels, and transportation
- Preparing itineraries
- Managing any changes to travel plans
- Ensuring executives have all necessary travel documents
Expense Reports
Handling expense reports accurately and timely is critical. This involves:
- Collecting and organizing receipts
- Using internal or external software to process reports
- Ensuring compliance with company policies regarding expenses
Planning Team Activities and Events
Organizing team-building activities and company events requires:
- Identifying suitable venues
- Coordinating with vendors
- Preparing schedules and agendas for events
Professional Business Communication Documents
Preparing professional documents aims to facilitate clear communication within the team. This includes:
- Drafting emails, memos, and reports
- Proofreading and editing documents for clarity and consistency
- Ensuring that all documents adhere to company standards
General Administrative Duties
Routine administrative tasks are indispensable for office efficiency. These include:
- Answering phone calls and routing them appropriately
- Managing office supplies
- Maintaining organized files and records
Basic Qualifications
Educational Requirements
A high school diploma, GED, or equivalent is the minimum educational requirement for this role. However, possessing an Associate’s degree can be beneficial and is preferred.
Experience
At least two years of administrative experience is mandated. This experience should demonstrate competence in managing schedules, organizing events, and handling administrative tasks efficiently.
Technical Proficiency
Proficiency in Microsoft Office Suite or Google Suite is necessary. This includes:
- Microsoft Office Suite: Excel, Word, PowerPoint, and Outlook
- Google Suite: Google Docs, Sheets, Slides, and GMail
Preferred Qualifications
Advanced Education and Experience
An Associate’s degree can offer a competitive edge. Additionally, having over five years of relevant experience further strengthens candidacy for this role.
Calendar Management
Experience in managing calendars for multiple executives (3+ years) is preferred. This indicates an ability to handle complex schedules efficiently.
Meeting and Event Planning
Demonstrated experience in planning meetings and events is advantageous. This skill highlights the candidate’s organizational capabilities and attention to detail.
Video Conferencing Technologies
Familiarity with video conferencing tools such as Zoom, Microsoft Teams, or Skype is preferred. Proficiency in these technologies is increasingly essential in today’s digitally connected workplaces.
Organizational and Communication Skills
Strong organizational skills ensure smooth day-to-day operations. Exceptional communication skills facilitate effective interaction with executives, team members, and external stakeholders.
Company Values at Capital One
Capital One prides itself on its core values, which shape its corporate culture and working environment.
Diversity and Inclusion
Capital One is committed to promoting diversity and inclusion. The company believes that a diverse workforce brings varied perspectives, fostering innovation and growth.
Team-Oriented Environment
Capital One encourages a team-oriented approach. Collaboration and teamwork are integral to achieving the organizational goals and ensuring employee satisfaction.
Equal Opportunity Employer
Capital One is an equal opportunity employer. The company ensures that all employees have access to the same resources and opportunities, promoting fairness and equity in the workplace.
Application Deadline and Process
Application Deadline
Prospective applicants must submit their applications by June 28, 2024. Meeting the application deadline is crucial to be considered for the role.
Application Process
The application process is designed to be straightforward and accessible. Applicants are required to:
- Visit the Capital One Careers Website: All applications are to be submitted via the official Capital One careers webpage.
- Email Registration: Candidates must register an email account to save job listings and receive alerts about their application status.
- Submit Application: Complete the online application form and attach the necessary documents, such as a resume and cover letter.
It is recommended for applicants to regularly check their emails for updates regarding their application status.
Conclusion
The position of Senior Administrative Assistant for Card Partnerships at Capital One offers a challenging yet rewarding opportunity for individuals with a penchant for administrative tasks and a passion for the financial services industry. With a comprehensive role encompassing executive support, travel arrangement, expense reporting, event planning, and general office duties, this position demands a blend of technical proficiency, organizational acumen, and effective communication skills.
Capital One’s commitment to diversity, inclusion, and a team-oriented environment further enhances the appeal of this role. For those seeking a dynamic and growth-oriented career in McLean, Virginia, applying for this position could be a significant step forward. Remember to apply by the deadline of June 28, 2024, and follow the application process via the Capital One careers website.
Taking the initiative to apply now could pave the way for an exciting career at one of the leading financial institutions in the nation.
