This article highlights an exciting job opportunity at CTIA – The Wireless Association for an Executive Assistant in the Executive Department based in Washington D.C. The Executive Assistant will provide crucial support to the CEO/President and Executive Vice President, managing day-to-day administrative tasks, coordinating schedules and correspondence, and preparing the executive team for meetings and events. The ideal candidate for this role is a highly professional individual with excellent written and communication skills, who is dependable, energetic, and maintains a high level of decorum and discretion. The article outlines the essential duties and responsibilities of the position, including project management, customer service, written communication, teamwork, judgment, planning/organizing, professionalism, and quality. The qualifications for the role include a bachelor’s degree, 4 to 6 years of experience, proficiency in Microsoft Office, strong internet research and computer skills, and exceptional attention to detail. The work environment is described as a hybrid schedule with in-person requirements on certain days. Overall, this job opportunity offers the chance to contribute to a top trade association in the telecommunications industry and work closely with the executive team.
Executive Department job with CTIA – The Wireless Association
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Summary
CTIA – The Wireless Association is seeking an experienced and professional Executive Assistant to join their Executive Department in Washington D.C. This role involves providing efficient administrative support to the CEO/President and Executive Vice President, ensuring the smooth running of daily operations. The ideal candidate will possess strong written and communication skills, be highly dependable, and maintain a high level of professionalism and discretion. Key responsibilities include managing daily schedules, coordinating meetings and travel arrangements, and assisting with board relationships and internal communication events. This is a full-time position with the possibility of overtime as needed.
Essential Duties and Responsibilities
The Executive Assistant will be responsible for the following essential duties:
- Managing and maintaining daily schedules for the CEO/President and Executive Vice President.
- Providing day-to-day support and assistance to the executive team.
- Coordinating meeting planning, expenses, travel arrangements, and project management.
- Preparing materials for CEO/President and Executive Vice President prior to key meetings.
- Representing the executive team to staff, member companies, board members, and industry executives.
- Assisting in managing board of directors relationships and materials.
- Supporting the Director of Executive Office in internal communication events and programs.
- Being flexible to work overtime as required.
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Supervisory Responsibilities
This role does not entail any supervisory responsibilities.
Competency
To succeed in this role, the ideal candidate should demonstrate the following competencies:
- Project Management: Ability to coordinate and manage projects effectively.
- Customer Service: Responding to service requests promptly and professionally while maintaining a high level of customer satisfaction.
- Written Communication: Strong written communication skills, including the ability to write clearly, concisely, and informatively.
- Teamwork: Capable of contributing to building a positive team spirit and collaborating effectively with others.
- Judgment: Exhibiting sound and accurate judgment and maintaining confidentiality.
- Planning/Organizing: Prioritizing and planning work activities efficiently.
- Professionalism: Approaching others in a tactful manner and reacting well under pressure.
- Quality: Demonstrating accuracy and thoroughness in work.
- Attendance/Punctuality: Consistently being present and punctual.
Qualifications
To succeed in this position, candidates should meet the following qualifications:
Knowledge
- High-level skills in meeting planning, executive assistance, and task prioritization.
Computer Skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, Access, and Power Point).
- Familiarity with Adobe Acrobat.
- Strong internet research and computer skills.
Education and/or Experience
- Bachelor’s degree from a four-year college or university.
- 4 to 6 years of experience in a similar role preferred.
Language Skills
The ideal candidate should be detail-oriented with a strong knowledge of grammar and punctuation. Exceptional writing and proofreading skills are required.
Physical Demands
The physical demands of this position include the ability to perform essential job functions such as sitting for extended periods, using a computer, and occasionally lifting or moving items up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Work Environment
The work environment for this position is primarily an office setting. The noise level is usually quiet. This position may require overtime, and flexibility to work additional hours may be necessary.
Location
CTIA – The Wireless Association is located in Washington D.C. Currently, the company operates on a hybrid work schedule with in-person requirements on Tuesdays, Wednesdays, and Thursdays at their Washington, DC office.
Additional Information
This job description provides a general overview of the duties and responsibilities of the Executive Assistant role. It is not an exhaustive list, and additional tasks related to these duties may be assigned as necessary. CTIA – The Wireless Association is an equal opportunity employer and does not discriminate based on age, sex, color, race, national origin, religion, sexual orientation, gender identity or expression, family responsibilities, marital status, personal appearance, veteran status, political affiliation, matriculation, genetic information, pregnancy or related conditions, disability, or any other characteristic protected by law.
