The Accounting & Finance Manager at .CASEY TREES plays a crucial role in overseeing various accounting and financial functions within the organization. This individual is responsible for tasks related to accounts receivable, cash management, and grant management, requiring a high level of organization, attention to detail, and the ability to handle multiple assignments. As a part of the nonprofit organization, the Accounting & Finance Manager not only manages financial activities but also advocates for the mission of Casey Trees. With a competitive salary range of $80,000-$90,000 annually and a comprehensive benefits package, this position offers a rewarding opportunity for a skilled and motivated finance professional.
Administrative and Management Functions
The Accounting & Finance Manager is responsible for managing various administrative and management functions within the organization. This includes overseeing the accounts payable (AP) functions, such as managing bill.com, employee reimbursements, and corporate credit cards. Additionally, the manager is in charge of coordinating the month-end closing process with the outside accountant. They also collaborate with the Business Manager on the annual budget and annual audit.
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Accounts Receivable and Cash Management Functions
A key responsibility of the Accounting & Finance Manager is to manage the accounts receivable and cash management functions. This involves handling contract and grant invoicing for the organization, ensuring accurate and timely billing to governments, foundations, and other partners. The manager also tracks and reconciles invoices between Salesforce and Sage-Intacct. They perform the accounts receivable function for Casey Trees, which includes depositing checks using a remote scanner, entering deposits into Sage-Intacct, and reconciling weekly donations and online merchandise sales. Another important task is forecasting cash needs and managing transfers to and from investment accounts. The manager ensures that accounts are maintained within FDIC limits.
Management of Restricted Revenue/Grant Revenue
The Accounting & Finance Manager plays a crucial role in managing the organization’s restricted revenue and grant revenue. They work closely with the development staff and program directors to create budgets for grant proposals and reports. Throughout the award period, the manager tracks grant spending against proposal budgets and regularly communicates the results internally and externally. They may recommend budget modifications when appropriate. The manager supports the full life-cycle of all grants for the organization, including creating and tracking grant-specific financial codes and the effective dates for each. They are also responsible for managing monthly revenue releases and recognition from temporarily restricted net asset accounts.
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Supervisory Responsibilities
As a manager, the Accounting & Finance Manager has supervisory responsibilities. They will oversee the Accounting & Finance Associate and ensure the smooth operation of the team.
Working Conditions
The Accounting & Finance Manager primarily works in an office setting. They are expected to be proficient in using various equipment such as computers, tablets, smartphones, printers/copiers, remote desktop scanners, and telephones. Additionally, the manager may engage in tree planting and related activities in outdoor environments.
Physical Demands
While performing the duties of this job, the Accounting & Finance Manager is regularly required to talk, hear, stand, walk, use hands to handle or feel, and reach with hands and arms. There may be occasional lifting and/or moving of up to 25 pounds, such as lifting files or opening filing cabinets. The manager may also need to bend or stand on a stool for certain tasks.
Position Type/Expected Hours of Work
The Accounting & Finance Manager is a full-time, exempt position, averaging 40 hours per week. They must be able and willing to work evenings, weekends, and extended hours when needed to meet organizational requirements.
Travel
Travel requirements for the Accounting & Finance Manager are primarily local, with occasional trips to the Casey Tree Farm in Berryville, VA.
Required Qualifications
To qualify for the position of Accounting & Finance Manager, candidates must have a bachelor’s degree in a relevant field or equivalent combination of experience and education. Proficiency in Sage-Intacct or similar cloud financial management software is required. The manager should also have experience with GAAP accounting treatment of restricted revenue, grants, and endowments. Strong skills in Microsoft Excel, both written and verbal communication, and excellent attention to detail are necessary. The ideal candidate should be thoughtful, organized, highly collaborative, and have a demonstrated track record of success working in a team environment. Experience formulating and adhering to budgets, managing multiple activities simultaneously, and meeting deadlines is also required.
Preferred Qualifications
While not required, prior experience in the nonprofit sector is preferred for the role of Accounting & Finance Manager. Experience with financial analysis and planning software like Martus is also desirable. Additionally, experience managing people is a preferred qualification.
In conclusion, the Accounting & Finance Manager at Casey Trees plays a critical role in overseeing administrative and management functions, accounts receivable and cash management, and management of restricted and grant revenue. Their responsibilities are essential to the efficient financial operations of the organization. The ideal candidate will have the required qualifications and preferably some experience in the nonprofit sector. They should be highly organized, detail-oriented, and possess strong communication and collaboration skills.
